#1 Decide who will be the leader
When putting together large affairs, like family reunions, it is natural to have a leader. This is the person who will be putting things together and calling all the far-flung relatives. In many families, it is obvious who this person will be. Being a leader will take a lot of time, but thankfully the leader will be getting lots of help as seen at the next step.
#2 Give us a call in advance – a year in advance if you’re able!
A family reunion is much like planning a wedding. It is necessary to coordinate with people from all around the country and find one time when they all can come together in one place. This puts a lot of demands on the participants and the venue. Because of this, we start taking reservations a year in advance.
Our team will ask the leader many questions to understand his or her family’s needs. We will create a picture for them and explore many different options. The participants may know a lot or a little about the area. We can discuss the endless possible activities available and help them plan out their days.
One of the big factors is the size of the family. Caribou Highlands is able to accommodate small groups and groups of up to 600 guests.
#3 Decide whether want to do a summer or a winter reunion.
It probably comes as no surprise that most people choose to have their reunions in the summertime. Still, many will choose a winter reunion because it is easier for everyone to get off work or because they desire an authentic northern experience.
If you have family members from the lower latitudes, this could be your chance to expose them to exotic northern activities like skiing, snow-shoeing, ice fishing or even dog sledding.
#4 Find out when people can make it.
It is hard to find a time when everyone can make it. Your family members might include the totally-retired or hourly workers and everything in between. Because of this difficulty, many groups choose to stay at the lodge for up to seven days, so they can have plenty of time to go on adventures with their long-lost family members.
#5 Decide which exciting north shore activities you would like to do.
Whether it is summer or winter, the resort offers a vast amount of opportunities for family members with various interests. Some of these opportunities are on-premise and others are off-premise.
As far as on-premise, two of the highlights are indoor and outdoor pools.
During a typical family reunion, day one could just involve guests getting settled into their lodging units. On the second day, everyone could go golfing. The third might involve riding the gondola up to Lutsen Mountain.
There is something for everyone to do in the area, winter or summer. Summers might mean golfing or kayaking or bird watching. In winter, there is of course cross-country and downhill skiing as well as snowshoeing. Also, there is a fun mountain winery to visit about two miles walking distance from the resort. Some may choose to walk up to the winery and then come back to the fire pit to enjoy some s’mores.
For those into hiking, they can hike right from the resort, or drive to Cascade River State Park, Temperance River, or Tettegouche.
#6 Decide what special activities your family might want to do.
Is your family interested in team-building activities or do you just want a place to lodge somewhere where you can just spend time with each other? Or, do they want something like a banquet dinner incorporating a slideshow? There are many possibilities and we can certainly help you think of something special.
Caribou Highlands has some meeting rooms that can be used for these special events. These rooms can be used for things like scrapbooking or slideshows. Others might use these rooms for breakfast or lunch arrangements.
#7 Decide on one or more of the great options for food.
Depending on your needs and budget, there are many great options for food during your reunion. The onsite chef is available or guests can make their own food. This is where the lodging helps.
At the lodge, we rent townhomes that sleep up to 12 and have kitchens. Oftentimes different guests may cook dishes in their respective rooms and then bring the dishes to one room for a potluck.
Also, resort restaurant Moguls is always available for little dinners or big feasts.
This is the perfect time to start planning your 2018 reunion. We’re looking forward to hearing from you!